[Federal Register: January 8, 2009 (Volume 74, Number 5)]
[Notices]
[Page 819-825]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr08ja09-38]
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DEPARTMENT OF HEALTH AND HUMAN SERVICES
Indian Health Service
[Funding Announcement Number: HHS-2009-IHS-NIHB-0001]
Office of Tribal Program; Announcement Type: Competing
Continuation
Catalog of Federal Domestic Assistance Numbers (s): 93.933
Key Dates: Application Deadline Date: January 9, 2009
Review Date: January 16, 2009
Results Notification: January 21, 2009
Earliest Anticipated Start Date: February 1, 2009
I. Funding Opportunity Description
Authority: The Indian Health Service (IHS) announces that a
Single Source cooperative agreement is open for receipt of an
application from the National Indian Health Board. This program is
authorized under Public Health Service Act, 42 U.S.C. 301. This
program is described at 93.933 in the Catalog of Federal Domestic
Assistance (CFDA). Purpose: The Office of Tribal Programs (OTP) has
designated funds for the Single Source National Indian Health Board
(NIHB) to further health program objectives in the American Indian/
Alaska Native (AI/AN) community with outreach and education efforts
in the interest of improving Indian health care. The NIHB is the
only national Indian organization with expertise on the variety of
issues related to the provision of health care to Indian people.
The NIHB represents all 562-Federally recognized tribes: including
Tribal governments operating their own health care delivery systems
through self-determination agreements with the IHS and tribes that
continue to receive health care directly from the IHS. The NIHB is
governed by twelve elected Tribal Government Officials who represent
each of the twelve IHS Areas and the HHS regions where Federally
recognized Tribes exist. The NIHB is the only national organization
with an expertise in health policy and health programs, and the only
national organization with the designated authority to represent all
AI/AN tribes and villages. The NIHB has a national constituency and
clearly supports critical services and activities within the IHS
mission of quality health care for AI/AN people. The NIHB provides
policy analysis and development, program assessment and development,
regional and national meeting coordination, consultation and health
care advocacy to IHS and HHS based on tribal input through a broad
based consumer network. Furthermore, the NIHB also provides planning
and technical assistance to Tribes, Area Health Boards, and other
Tribal organizations through the cooperative agreement with the IHS.
II. Award Information
Type of Award: Cooperative Agreement. A cooperative agreement will
be awarded as the OTP staff will have substantial programmatic
involvement with the recipient in carrying out the project as noted in
the following delineated roles of involvement to further IHS' health
program objectives in the AI/AN community with outreach and education
efforts in the interest of improving Indian health care.
Cooperative Agreement--Involvement of Parties
This project is a cooperative agreement between the IHS and the
NIHB.
Selected entity is responsible for the following:
1. To provide technical advice in the area of health care policy
analysis and program development on which IHS needs to take action;
2. To provide consultation that is representative of all Tribal
governments in the area of health care policy analysis and program
development;
3. To assure that health care advocacy is based on Tribal input
through a broad based consumer network involving the Area Indian Health
Boards or Health
[[Page 820]]
Board Representatives from each of the twelve IHS areas;
4. To provide an opportunity for Tribal Government officials to
share their concerns, challenges, and recommendations for improving
health care delivery through the IHS in forums designed to provide
training, technical assistance, and appropriate policy discussions; and
5. To provide periodic dissemination of health care information,
including publication of a newsletter.
Programmatic Involvement of the IHS Staff
1. IHS staff will review articles concerning the Agency for
accuracy and may, as requested by the NIHB, provide relevant articles.
2. IHS staff will have input over the hiring of key personnel as
defined by regulation or provision in the cooperative agreement.
3. IHS will provide technical assistance to the NIHB as requested
and attend and participate in all the NIHB meetings.
4. IHS staff may, at the request of the NIHB, participate on study
groups and may recommend topics for analysis and discussion.
Estimated Funds Available: The estimated total amount that is
available to support the two year program is $1,616,374. Fiscal year
(FY) 2009 is estimated at: $808,187, which may vary, based on Tribal
shares assumptions; $100,000 associated with providing legislative
education, outreach and communications support to the IHS Tribal
Leaders Diabetes Committee and to facilitate Tribal consultation on
Special Diabetes Program for Indians; $150,000 to support the IHS Just
Move-It health promotion and disease prevention initiative with Tribes;
$250,000 to support the IHS Behavioral Health program in its suicide
prevention and methamphetamine initiative. The second year (FY) 2010
award will be issued for an estimated total award of $808,187. Non-
competing continuation awards for the remainder of the project are also
subject to the availability of funds.
The estimated total amount that is available to support the two
year program is $1,616,374 and is subject to the availability of funds.
Fiscal year (FY) 2009 is estimated at $808,187 total costs which may
vary based on tribal shares assumption. The second year (FY) 2010 award
will be issued for an estimated total of $808,187 total costs. Non-
competing continuation awards for the remainder of the project are also
subject to the availability of funds.
Anticipated Number of Awards: One Single Source award will be
issued to the NIHB Program.
Project Period: Twenty-Three months. The initial budget period will
cover 11 months commencing on February 1, 2009 through December 31,
2009 and the second budget period will run from January 1,2010 through
December 31, 2010.
Award Amount: Estimated $808,187, per year as described above.
III. Eligibility Information
1. Eligibility is limited to the NIHB based on the single source
justification provided under Section I. Funding Opportunity
Description.
2. This is a Single Source announcement. The funding level noted
includes both direct and indirect costs. Applicant's budget may not
exceed the maximum funding level described above per budget period.
3. Proof of non-profit status required: 501c(3) Non-Profit
certification.
4. Cost Sharing or Matching--The NIHB Program does not require
matching funds or cost sharing.
5. Other Requirements--
If the application budget exceeds the stated dollar amount
that is outlined within this announcement, it will not be considered
for funding.
Please refer to section IV., Item 6, ``Funding
Restrictions,'' for further information regarding ineligible
activities.
IV. Application and Submission Information
1. Application package may be found on the Grants.gov Web site:
http://www.grants.gov or at: http://www.ihs.gov/NonMedicalPrograms/
gogp/gogp_funding.asp. Detailed application instructions for this
announcement are downloadable from the Grants.gov Web site.
2. IHS Contacts:
Programmatic Concerns
Mr. Ronald B. Demaray, Acting Director, Office of Tribal Programs,
Indian Health Service, 801 Thompson Avenue, Suite 220, Rockville,
Maryland 20852. Contact Information: (301) 443-1104 (Telephone) (301)
443-4666 (Fax) and E-Mail Address: Ronald.Demaray@IHS.GOV.
Business Concerns
Ms. Sylvia Ryan, Grants Management Specialist, Division of Grants
Operations, Indian Health Service, 801 Thompson Avenue, IMP 360,
Rockville, Maryland 20852. Contact Information: (301) 443-5204
(Telephone), (301) 443-9602 (Fax), and E-Mail Address:
Sylvia.Ryan@IHS.GOV.
Note: The Division of Grants Operations is the official receipt
point for grant applications (electronic and paper).
Grants.gov Agency Contact
Information regarding the electronic grants.gov process, issues,
and waivers waiving the electronic process may be obtained from the
following person:
Ms. Michelle G. Bulls, Chief Grants Management Officer, Director,
Division of Grants Policy, Indian Health Service, 801 Thompson Avenue,
TMP 625, Rockville, Maryland 20852. Contact information: (301) 443-6528
(Telephone) and E-Mail Address: Michelle.Bulls@lHS.GOV.
Paper Applications (only allowed under approved waivers): NIHB must
obtain prior approval to submit a paper application. Please use the
following link to obtain the necessary forms for paper submissions:
Forms
SF-424 Application for Federal Assistance [POFI].
SF-424A Budget Information/Non-construction Programs
[PDF].
PHS 5161 Form [PDFI; Certification forms (see pages 17-19
of the PHS 5161) checklist pages (see pages 25-26).
SF-424B Non-construction Programs [PDFJ].
Disclosure of Lobbying Activities Form [PDF].
Certification Regarding Lobbying.
Debarment Certification (Primary).
Drug-free Certification.
Environmental Tobacco Smoke.
Maintenance of Effort Certification.
Please mail the original application and two copies to: The
Division of Grants Operations; 801 Thompson Avenue, TMP 360; Rockville,
Maryland 20852. Please send it to the attention of the grants
management contact that is listed above.
3. Content and Form of Narrative Submission:
Abstract (one page) summarizing the project.
Introduction and Need for Assistance.
Project Objective(s), Approach and Results and Benefits.
Project Evaluation.
Organizational Capabilities and Qualifications.
Be typewritten and single spaced.
Use black type not smaller than 12 characters per one
inch.
Margins must not be less than one inch.
Have consecutively numbered pages.
Contain a narrative that does not exceed 14 typed pages
that includes the other submission requirements below.
[[Page 821]]
The 14-page narrative does not include the abstract, the work plan,
standard forms, 501 c(3) Non-Profit Statement, table of contents,
budget, budget justifications, multi-year narratives, multi-year
budget, multi-year budget justification, and/or other appendix items.
Public Policy Requirements: All Federal-wide public policies apply
to IHS grants with exception of the Lobbying and Discrimination policy.
4. Submission Dates and Times: The application must be submitted
electronically through Grants.gov by 12:00 midnight Eastern Standard
Time (EST) on Friday, January 9, 2009. NOTE: The application package is
posted in Adobe vs. PureEdge Forms. In addition, Grants.gov currently
utilizes a Microsoft Office Word 2003 software version. Entities
utilizing other than Microsoft Office Word 2003 software version must
make arrangements to accommodate this situation. If technical
challenges arise and the applicant is unable to successfully complete
the electronic application process, the applicant must contact Michelle
G. Bulls, Division of Grants Policy, fifteen days prior to the
application deadline and inform her of the difficulties that the
organization is experiencing. The grantee must obtain prior approval,
in writing (e-mail requests are acceptable), allowing the paper
submission. If submission of a paper application is requested and
approved, the manually signed original and two copies of the
application must be sent to the appropriate grants person listed in
Section IV.2. above. Unsigned paper applications will not be accepted
and will be returned to the applicant. Applications not submitted
through Grants.gov, without an approved waiver, will be returned to the
applicant without review or consideration. Late applications will not
be accepted for processing, will be returned to the applicant, and will
not be considered for funding.
5. Intergovernmental Review: Executive Order 12372 requiring
intergovernmental review is not applicable to this program.
6. Funding Restrictions: Pre-award costs are allowable. In
accordance with 45 CFR Part 74 all pre-award costs are incurred at the
recipient's risk. The awarding office is under no obligation to
reimburse such costs if for any reason the applicant does not receive
an award or if the award to the recipient is less than anticipated.
Only one Single Source cooperative agreement will be
awarded.
IHS will not acknowledge receipt of the application.
An unsigned paper application is not acceptable;
therefore, it will not be reviewed and will be returned.
7. Other Submission Requirements:
Electronic Submission--The preferred method for receipt of
applications is electronic submission through Grants.gov. However,
should any technical challenges arise regarding the submission, please
contact Grants.gov Customer Support at 1-800-518-4726 or
support@grants.gov. The Contact Center hours of operation are Monday-
Friday from 7:00 a.m. to 9:00 p.m. EST. If you require additional
assistance please call (301) 443-6290 and identify the need for
assistance regarding your Grants.gov application. Your call will be
transferred to the appropriate grants staff member. The applicant must
seek assistance at least fifteen days prior to the application
deadline. An applicant that does not adhere to the timelines for
Central Contractor Registry (CCR) and/or Grants.gov registration and/or
requesting timely assistance with technical issues will not be a
candidate for receiving a waiver approval to submit a paper
application.
To submit an application electronically, please use the http://
www.Grants.gov apply site. Download a copy of the application package
from the Grants.gov Web site, complete it offline and then upload and
submit the application via the Grants.gov site. You may not e-mail an
electronic copy of a grant application to IHS.
Please be reminded of the following:
The preferred application receipt process is Grants.gov.
The paper process is not the preferred method. However, if you have
technical problems submitting your application on-line, please contact
directly Grants.gov Customer Support at: http://www.grants.gov/
CustomerSupport.
Upon contacting Grants.gov, obtain a tracking number as
proof of contact. The tracking number is helpful if there are technical
issues that cannot be resolved.
If it is determined that a formal waiver is necessary, the
applicant must submit a request, in writing (e-mails are acceptable),
to Michelle.Bulls@ihs.gov that includes a justification for the need to
deviate from the standard electronic submission process. Upon receipt
of the waiver approval, a hard-copy application package must be
downloaded by the applicant from Grants.gov, completed, manually
signed, and sent directly to the Division of Grants Operations (DGO),
801 Thompson Avenue, TMP 360; Rockville, MD 20852 by the due date,
Friday, January 9, 2009.
Upon entering the Grants.gov site, there is information
available that outlines the requirements to the applicant regarding
electronic submission of an application through Grants.gov, as well as
the hours of operation. Applicants are strongly encouraged to not wait
until the deadline date to begin the application process through
Grants.gov as the registration process for CCR and Grants.gov could
take up to fifteen working days.
To use Grants.gov, an applicant, must have a Data
Universal Numbering System (DTJNS) Number that is also registered in
the CCR allowing a minimum often days working days to complete CCR
registration.
All documents must be submitted electronically, including
all relevant information on the SF-424 and all necessary assurances and
certifications.
Please use the optional attachment feature in Grants.gov
to attach additional documentation that may be requested by IHS such as
Memorandum of Agreements (MOAs) with Area Local Health Boards as well
as national affiliations with organizations, e.g., National Congress of
American Indians (NCAI), etc.
The application must comply with the 14-page limitation
requirements described in the program announcement.
After you electronically submit your application, you will
receive an automatic acknowledgment from Grants.gov that contains a
Grants.gov tracking number. The IHS DGO will retrieve your application
from Grants.gov. The DGO will not notify applicants that the
application has been received.
You may access the electronic application package which
includes the synopsis for this program on: http://www.Grants.gov or the
full announcement on: http://www.ihs.gov/NonMedicalPrograms/gogp/
index.cfm?module=gogp_funding.
You may search for the downloadable application package
utilizing Grants.gov FIND to search for the CFDA number 93.933.
The applicant must provide the Funding Opportunity Number:
HHS-2009-IHS-NIHB-0001.
E-mail applications will not be accepted under this announcement.
DUNS Number
Applicants are required to have a DUNS number to apply for a grant
or cooperative agreement from the Federal Government. The DUNS number
is a nine-digit identification number, which uniquely identifies
business entities.
[[Page 822]]
Obtaining a DUNS number is easy and there is no charge. To obtain a
DUNS number, access Dun and Bradstreet at the following Web site:
http://www.dunandbradstreet.com or call 1-866-705-5711. Interested
parties may wish to obtain their DUNS number by phone to expedite the
process.
Applicants must also be registered with the CCR. A DUNS number is
required before CCR registration can be completed. Many organizations
may already have a DUNS number. Please use the telephone number listed
above to investigate whether or not your organization has a DUNS
number. Registration with the CCR is free of charge.
Applicants may register by calling 1-888-227-2423. Please review
and complete the CCR Registration Worksheet located at http://
www.grants.gov/CCRRegister.
More detailed information regarding these registration processes
can be found at http://www.grants.gov.
V. Application Review Information
The instructions for preparing the application narrative also
constitute the evaluation criteria for reviewing and scoring the
application. Weights assigned to each section are noted in parentheses.
The 14-page narrative should include only the first year of activities;
information for multi-year projects should be included as an appendix.
See ``MULTI-YEAR PROJECT REQUIREMENTS'' at the end of this section for
more information.
1. Narrative
A. Abstract--one page summary.
B. Criteria
Introduction and Need for Assistance (20 points)
(1) Describe the organization's current health, education and
technical assistance operations as related to the broad spectrum of
health needs of the AI/AN community. Include authorized delegation of
authority, i.e., memorandum of agreement from a national organization
representative of all AI/ANs (such as NCAI) authorizing entity to act
in the health care advocacy role for all AllAN communities. Include
what programs and services are currently provided (i.e., Federally
funded, State funded, etc.), any memorandums of agreement with other
National, Area or Local Indian Health Board organizations, HHS agencies
that rely on the applicant as the primary gateway organization that is
capable of providing the dissemination of health information,
information regarding technologies currently used (i.e., hardware,
software, services, etc.), and identify the source(s) of technical
support for those technologies (i.e., in-house staff, contractors,
vendors, etc.). Include information regarding how long the applicant
has been operating and its length of association/partnerships with Area
Health Boards, etc. [historical collaboration].
(2) Describe the organization's current technical assistance
ability. Include what programs and services are currently provided,
programs and services projected to be provided, memorandums of
agreement with other National Indian organizations such as NCAI that
deem the applicant as the primary source of information for AI/AN,
memorandums of agreement with other Area Indian Health Boards, etc.
(3) Describe the population to be served by the proposed project.
Include a description of the number of Tribes who currently benefit
from the technical assistance provided by the applicant.
(4) Describe the geographic location of the proposed project
including any geographic barriers experienced by the recipients of the
technical assistance to the health care information provided.
(5) Identify all previous IRS Single Source cooperative agreement
awards received including dates of funding and summaries of the
project's accomplishments. State how previous IHS Single Source
cooperative agreement funds facilitated education, training, and
technical assistance nation-wide and relate the progression of health
care information delivery and development relative to the current
proposed project. (Copies of reports will not be accepted.)
(6) Describe collaborative and supportive efforts with National,
Area and Local Indian Health Boards.
(7) Describe budget consultation efforts undertaken on behalf of
Tribes, Tribal organizations and urban organization and the benefits
and outcomes derived as a result of these consultations. What changed
for the AI/AN community?
(8) Explain the reason for your proposed project by identifying
specific gaps or weaknesses in services or infrastructure that will be
addressed by the proposed project. Explain how these gaps/weaknesses
were discovered. If the proposed project includes information
technology (i.e., hardware, software, etc.), provide further
information regarding measures taken or to be taken that ensure the
proposed project will not create other gaps in services or
infrastructure (i.e., IHS interface capability, GPRA reporting
requirements, contract reporting requirements, Information Technology
(IT) compatibility, etc.), if applicable.
(9) Describe the effect of the proposed project on current programs
(i.e., Federally-funded, State funded, etc.) and, if applicable, on
current equipment (i.e., hardware, software, services, etc.). Include
the effect of the proposed project on planned/anticipated programs and/
or equipment.
(10) Describe how the project relates to the purpose of the
cooperative agreement by addressing the following: Identify how the
proposed project will address NIHB education, budget consultation,
health data dissemination, training, and technical assistance.
Project Objective(s), Workplan and Consultants (40 points)
A. Identify the proposed project objective(s) addressing the
following:
Measurable and (if applicable) quantifiable.
Results oriented.
Time-limited.
Example: Issue four quarterly newsletters, provide NIHB alerts and
quantify number of contacts with Tribes annually.
B. Address how the proposed project will result in change or
improvement in program operations or processes for each proposed
project objective. Also address what tangible products, if any, are
expected from the project, (i.e. legislative analysis, policy analysis,
Annual Conference, Summits, etc.)
C. Address the extent to which the proposed project will build the
organization's capacity to provide, improve, or expand services that
address the need(s) of the target population. Include a strategic plan
and business plan currently in place that are being used. Include the
plan(s) with the application submission.
D. Submit a workplan in the appendix which includes the following
information:
Provide the action steps on a timeline for accomplishing
the proposed project objective(s).
Identify who will perform the action steps.
Identify who will supervise the action steps taken.
Identify what tangible products will be produced during
and the end of the proposed project objective(s).
Identify who will accept and/or approve work products
during the duration of the proposed project and at the end of the
proposed project.
Include any training that will take place during the
proposed project and who will be attending the training.
Include evaluation activities planned.
[[Page 823]]
E. If consultants or contractors will be used during the proposed
project, please include the following information in their scope of
work (or note if consultants/contractors will not be used):
Educational requirements.
Desired qualifications and work experience.
Expected work products to be delivered on a timeline.
If a potential consultant/contractor has already been identified,
please include a resume in the Appendix.
F. Describe what updates will be required for the continued success
of the proposed project. Include when these updates are anticipated and
where funds will come from to conduct the update and/or maintenance.
Project Evaluation (15 points)
Each proposed objective requires an evaluation component to assess
its progression and ensure its completion. Also, include the evaluation
activities in the work-plan.
Describe the proposed plan to evaluate both outcomes and process.
Outcome evaluation relates to the results identified in the objectives,
and process evaluation relates to the work-plan and activities of the
project.
A. For outcome evaluation, describe:
What the criteria will be for determining success of each
objective.
What data will be collected to determine whether the
objective was met.
At what intervals will data be collected.
Who will collect the data and their qualifications.
How the data will be analyzed.
How the results will be used.
B. For process evaluation, describe:
How the project will be monitored and assessed for
potential problems and needed quality improvements.
Who will be responsible for monitoring and managing
project improvements based on results of ongoing process improvements
and their qualifications.
How ongoing monitoring will be used to improve the
project.
Any products, such as manuals or policies, that might be
developed and how they might lend themselves to replication by others.
How the project will document what is learned throughout
the project period.
C. Describe any evaluation efforts that are planned to occur after
the grant period ends.
D. Describe the ultimate benefit for the AL/AN that will be derived
from this project.
Organizational Capabilities and Qualifications (15 points)
A. Describe the organizational structure of the organization beyond
health care activities, if applicable.
B. Describe the ability of the organization to manage the proposed
project. Include information regarding similarly sized projects in
scope and financial assistance as well as other cooperative agreements/
grants and projects successfully completed.
C. Describe what equipment (i.e., fax machine, phone, computer,
etc.) and facility space (i.e., office space) will be available for use
during the proposed project. Include information about any equipment
not currently available that will be purchased through the cooperative
agreement/grant.
D. List key personnel who will work on the project. Include title
used in the work-plan. In the appendix, include position descriptions
and resumes for all key personnel. Position descriptions should clearly
describe each position and duties, indicating desired qualifications
and experience requirements related to the proposed project. Resumes
must indicate that the proposed staff member is qualified to carry out
the proposed project activities. If a position is to be filled,
indicate that information on the proposed position description.
Categorical Budget and Budget Justification (10 points)
A. Provide a categorical budget for each of the 12-month budget
periods requested.
B. If indirect costs are claimed, indicate and apply the current
negotiated rate to the budget. Include a copy of the rate agreement in
the appendix.
C. Provide a narrative justification explaining why each line item
is necessary/relevant to the proposed project. Include sufficient cost
and other details to facilitate the determination of cost allowability
(i.e., equipment specifications, etc.).
Multi-Year Project Requirements
For additional years of funding, the applicant must include a
narrative for each additional year's project objectives, evaluation
components, work plan, categorical budget, and budget justification.
The same weights and criteria as noted in Section V. Application Review
Information that is used to evaluate the first year of a multi-year
project will be applied when evaluating the second year of the multi-
year application. A weak second year submission could negatively impact
the overall score of the application.
Appendix Items
A. Work plan for proposed objectives.
B. Position descriptions for key staff.
C. Resumes of key staff that reflect current duties.
D. Consultant proposed scope of work (if applicable).
E. Indirect Cost Rate Agreement, if applicable.
F. Organizational chart.
G. Multi-Year Project Requirements noted above.
H. Application Checklist.
2. Review and Selection Process
In addition to the above criteria/requirements, applications are
considered according to the following:
A. Application Submission (Application Deadline: Friday, January 9,
2009). The application received in advance of or by the deadline and
verified by the tracking number will undergo a preliminary review to
determine that:
The applicant and proposed project is eligible in
accordance with this Single Source cooperative agreement announcement;
The application builds upon previously funded project(s);
and
The application narrative, forms, and materials submitted
meet the requirements of the announcement allowing the review panel to
undertake an in-depth evaluation; otherwise the application may be
returned.
B. Objective Review of Application--The objective review of the
cooperative agreement is scheduled for Friday, January 16, 2009. The
application will be screened to ensure that eligibility requirements
are complete, responsive, and conform to this Single Source cooperative
agreement program announcement. The application will be reviewed for
merit by the Ad Hoc Objective Review Committee (ORC) appointed by the
IHS to review and make recommendations on the application. The
technical review will be conducted in accordance with the [HS Objective
Review Guidelines. The technical review process ensures objectivity is
maintained on the Single Source cooperative agreement application. The
application will be evaluated and rated on the basis of the evaluation
criteria listed in Section V.1. The criteria will be used to evaluate
the quality of a proposed project, determine the likelihood of success
and to assign a numerical score to the application. The application
must score 60 points or above by the ORC to be considered for funding.
The DGO will conduct a cost analysis on the proposal and provide
additional recommendations. The program official accepts the DGO
[[Page 824]]
recommendations when considering or recommending funding. The program
official forwards the final recommendations and documentation to the
Acting Director, Office of Tribal Programs (OTP), for final review and
approval.
3. Anticipated Announcement and Award Dates. The IHS anticipates
the earliest award start date will be February 1, 2009.
VI. Award Administration Information
1. Award Notices
The Notice of Award (NoA) will be initiated by the DGO and will be
mailed via postal mail to the recipient. The NoA will be signed by the
Grants Management Officer and is the authorizing document for which
funds are dispersed to the approved entities. The NoA will serve as the
official notification of the cooperative agreement award and will
reflect the amount of Federal funds awarded for the purpose of the
cooperative agreement and the involvement of each party's
responsibilities: Recipient's and IHS, the terms and conditions of the
award, the effective date of the award, and the budget/project period.
The NoA is the legally binding document. The applicant will receive a
copy of the Executive Summary which identifies the weaknesses and
strengths of the application submitted.
ORC Results Notification: Wednesday, January 23, 2009.
The Acting Director, OTP, or program official, will notify the
contact person identified on the proposal of the results of the
objective review in writing via postal mail. If the application is
declared ineligible, the applicant will receive written notification of
the ineligibility determination. The ineligibility notification will
include information regarding the rationale for the ineligibility
decision citing specific information from the application and/or this
Single Source cooperative agreement program announcement. If the
application is disapproved for a low score, the applicant will receive
a copy of the Executive Summary which identifies the weaknesses and
strengths of the application submitted. Any other correspondence
announcing to the Applicant's Project Director that an application was
recommended for approval is not an authorization to begin performance.
Pre-award costs are allowable charges under this cooperative agreement
as noted in Part IV. Application and Submission Information, Item 6.
Funding Restrictions.
2. Administrative and National Policy Requirements
Cooperative Agreements are administered in accordance with the
following authorities and regulations:
This single source cooperative agreement program
announcement.
Public Health Service Act Section 301.
45 CFR Part 74, ``Administration of Grants to Non-Profit
Recipients.''
Department of Health and Human Services, Grants Policy
Statement, January 2007.
Appropriate Cost Principles: OMB Circular A-122, ``Non-
profit Organizations.''
OMB Circular A-133, ``Audits of States, Local Governments
and Non-Profit Organizations.''
Healthy People 2010-The Public Health Service (PHS) is
committed to achieving the health promotion and disease prevention
objectives of ``Healthy People 2010,'' a PHS-led national activity for
setting priority areas. This Program Announcement is related to one or
more of the priority areas. A copy of ``Healthy People 2010'' is
available at: http://www.healthypeople.gov.
3. Indirect Costs
This section applies to all grant recipients that request indirect
cost in their application. In accordance with HHS Grants Policy
Statement, Part II-27, IHS requires applicants to have a current
indirect cost rate agreement in place prior to award. The rate
agreement must be prepared in accordance with the applicable cost
principles and guidance as provided by the cognizant agency or office.
A current rate refers to the rate covering the applicable activities
during the award budget period. If the current rate is not on file with
the awarding office, the award shall include funds for reimbursement of
indirect costs. However, the indirect cost portion will remain
restricted until the current rate is provided to the DGO.
Questions regarding the indirect cost policy may be addressed to
the grants management staff at either 301-443-6290 or 301-443-5204.
If it is determined by the Division of Cost Allocation (DCA) that
it is not feasible for the organization to develop a rate in order to
charge the costs as direct costs, the organization must have an
accounting system that identifies and segregates costs and assigns them
commensurate with the benefits provided to each grant-supported project
and the entity's other activities.
4. Reporting
A. Progress Report. Program progress reports are required
quarterly. Quarterly program progress reports must be submitted within
30 days at the end of each quarter. These reports will include a brief
comparison of actual accomplishments to the goals established for the
period, reasons for slippage (if applicable), and other pertinent
information as required. A final report must be submitted within 90
days of expiration of the budget/project period.
B. Financial Status Reports. Financial status reports are required
quarterly. Quarterly financial status reports must be submitted within
30 days at the end of each quarter. Final financial status reports are
due within 90 days of expiration of the budget/project period. Standard
Form 269 (long form) will be used for financial reporting.
C. Reports. The recipient is responsible and accountable for
accurate reporting of the Progress Narrative Reports and Financial
Status Reports. Final Financial Status Reports (SF-269) must be
verified from the grantee records on how the value was derived. Final
reports (narrative and financial) are due within 90 days after each
budget period. Failure to submit required reports within the time
allowed may result in suspension or termination of an active grant,
withholding of additional awards for the project, or other enforcement
actions such as withholding of payments or converting to the
reimbursement method of payment. Continued failure to submit required
reports may result in one or both of the following: (1) The imposition
of special award provisions; and (2) the non-funding or non-award of
other eligible projects or activities. This applies whether the
delinquency is attributable to the failure of the grantee organization
or the individual responsible for preparation of the reports.
VII. Agency Contact(s)
Interested parties may obtain programmatic information from the
person listed under Programmatic Concerns under section IV of this
program announcement. Grant-related and business management information
may be obtained from the Grants Management Specialist listed under
section IV of this program announcement. Grants.gov concerns submission
and waiver requests may be addressed by Ms. Michelle Bulls, Division of
Grants Policy. Contact information is noted under section IV of this
program announcement. Please note
[[Page 825]]
that the telephone numbers provided are not toll-free.
VIII. Other Information
Application Checklist: The following application checklist is
included to assist the applicant in proposal preparation and follow-up.
Applicant is highly encouraged to employ this checklist for their
benefit and to submit it as part of their proposal as an attachment in
Grants.gov to allow for verification of receipt. This checklist will be
utilized by the DGO during their initial screening for eligibility and
will be utilized by the OTP during their programmatic review for
content of the application to ensure required items requested are
submitted and the application is eligible for further review via the
ORC. This checklist is available upon request from the OTP office.
FY 2009 IHS Cooperative Agreement Application Checklist
----------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------------------
Applicant Name:.................................................................................................
Application Tracking Number:....................................................................................
Signed Paper Submission:........................................................................................
Electronic Submission:..........................................................................................
Waiver Obtained:................................................................................................
Project Type:...................................................................................................
----------------------------------------------------------------------------------------------------------------
Item Applicant Grants Program
----------------------------------------------------------------------------------------------------------------
1. IHS FY 2009 Checklist............................... ................. ................. .................
2. Eligibility: National Indian Health Board ................. ................. .................
Organization..........................................
3. 501c(3) Non-Profit Certification.................... ................. ................. .................
4. SF 424 Application for Federal Assistance........... ................. ................. .................
5. SF 424A Budget--Non-Construction.................... ................. ................. .................
6. SF 424B Assurances--Non-Construction................ ................. ................. .................
7. Disclosure of Lobbying Activities................... ................. ................. .................
8. Certification Regarding Lobbying.................... ................. ................. .................
9. Debarment Certification (Primary)................... ................. ................. .................
10. Drug-free Certification............................ ................. ................. .................
11. Environmental Tobacco Smoke........................ ................. ................. .................
12. Maintenance of Effort Certification................ ................. ................. .................
13. Abstract........................................... ................. ................. .................
14. Project Narrative (14 pages maximum)............... ................. ................. .................
a. Introduction and Need for Assistance............ ................. ................. .................
b. Project Objective(s), Work-plan & Consultants... ................. ................. .................
c. Project Evaluation.............................. ................. ................. .................
d. Organizational Capabilities & Qualifications.... ................. ................. .................
e. Categorical Budget and Budget Justification..... ................. ................. .................
15. APPENDIX ITEMS:
a. Work-plan for proposed objectives............... ................. ................. .................
b. Multi-year Summaries and Budget Justifications.. ................. ................. .................
c. Position Descriptions for Key Staff............. ................. ................. .................
d. Resumes of Key Staff that reflect current duties ................. ................. .................
e. Consultant proposed scope of work (if ................. ................. .................
applicable).......................................
f. Memorandums of Agreements....................... ................. ................. .................
g. Indirect Cost Rate Agreement, if applicable..... ................. ................. .................
h. Organizational chart............................ ................. ................. .................
----------------------------------------------------------------------------------------------------------------
Applicant Signature/Date:.......................................................................................
IHS Grants Management Signature/Date:...........................................................................
IHS Program Office Signature/Date:..............................................................................
----------------------------------------------------------------------------------------------------------------
The PHS strongly encourages all grant and contract recipients to
provide a smoke-free workplace and promote the non-use of all tobacco
products. In addition, Public Law 103-227, the Pro-Children Act of
1994, prohibits smoking in certain facilities (or in some cases, any
portion of the facility) in which regular or routine education,
library, day care, health care or early childhood development services
are provided to children. This is consistent with the HHS mission to
protect and advance the physical and mental health of the American
people.
Dated: 12/29/08
Robert G. McSwain,
Director, Indian Head Service.
[FR Doc. E8-31468 Filed 1-7-09; 8:45 am]
BILLING CODE 4160-16-P
